MINUTES

Facilities Committee Meeting

Plainfield School District

Oct. 12, 2005

The meeting was called to order at 7:07 PM. Present were Chair Bill Taylor, members B. Knight, B. Fleming, C. Reynolds, E. Church, S. Williams and M. Higgins.

Minutes of Sept.15 approved without corrections.

C. Reynolds reported back that KUA cannot use monies from its Federal grant to cover the material costs for the proposed footbridge. She also noted that Interim Principal Ellen Langsner says a small one on one meeting room will be needed.

Committee discussed different ways to budget/ fund the proposed recommended upgrades and maintenance items. E. Church advocated getting the most bang for the buck initially by upgrading the lighting, repainting the natural wood ceilings/walls. Committee discussed presenting the parking lot project to the community as a stand alone issue. The question to do the work over a two year period or bonding for the entire project upfront was talked about. The project is at the top of the list and has the highest estimated cost attached to it.

Bonding for all of the proposed items at once was discussed w/ no consensus reached.

S. Williams reported back that the staff had comments and suggestions regarding the parking lot plan. She note that there are still some design issues to be ironed out.

B. Fleming reported that he did a student count to see how many students were riding the morning school buses to school. The count showed ~ 120 students out of an enrollment of ~ 305 (~40%) rode the bus.

B. Taylor made a recommendation that the School Board begin to budget $30K per year

(~ $20K increase over last years expenditures) and continue to do this over a period of years so that we can get ahead of the maintenance issues.

E. Church brought up the issue of an emergency generator being set up at the school as part of an emergency shelter for the community. B. Taylor said that is a responsibility of the Town Govt. and that the School Board should not get involved with this issue.

B. Taylor to contact the Town Board of Selectman to invite them to the next meeting to review the proposed parking lot plan and discuss ways in which they could contribute to the project.

M. Higgins to set up the Facilities Committee Report on a spreadsheet for ease of revising estimated project costs.

Next meeting scheduled for Thursday, Nov. 17 @ 7 PM…

Meeting adjourned @ 8:30 PM.

Respectfully submitted by M. Higgins