MINUTES

Facilities Committee Meeting

Plainfield School District

January 20, 2005

The meeting was called to order at 7:00 PM. Present were Chair Bill Taylor; members S. Williams, M. Higgins, E. Church, B. Knight, Bill Fleming, and guest Paul O’Brien.

Minutes of November 18 were passed with two corrections:

1. “…using vender’s delivery of oil as a measurement of use is an measurement of use.”

2. “Police Chief Gillens” replaces officer Gillams.

Joan will not be available to type minutes. Church to take minutes and perhaps share in their typing and email distribution.

O’Brian from Pro Controls spoke about the current HVAC systems that he is contracted to maintain.

Recommendations regarding replacement vs. and upgrades:

Upgrade:

Large units should be upgraded, if not replaced. Units are 30 years old

Upgrade could be to renovate the controls.

Old and sloppy runs 100% for heat and 100% for cooling

Beyond calibrating. Old analog.

Recommends renovating controls with modern digital for more control and consistency of temperature resulting in energy economy.

Rough budget numbers for upgrade of four (4) multi zone units:

$3500.00 x  4 = $14,000.00

Plan would be to tie together all units to facilitate a managed system via: control renovations, digital thermostats and dampers

Replace:

To replace, unit is custom and difficult to get clear $$ numbers

$40,000 for unit is rough budget number

If area is renovated and gutted, multi-zone could be replaced with non-custom units

The present units are made by Nesbit Company which is out of business.

O’Brian estimates that the units are currently 75-85% efficient.

If no renovations are planned within the next five years, then he recommends upgrade of controls.

Gym: H and V units

(4) could be more easily replaced. Only (3) actually work

Immediate term, O’Brian suggests replacement for a roof top unit with hot water coil. It’s easier to service and solve for ventilations problems

Engineer must determine of roof could support a unit

Roof is EPDM, not original roof. Replaced @ late 1980’s

2nd roof top @ offices should be replaced in (5) years.

For fully managed system, if school furnishes computer, O’Brian’s company will provide software, graphics, global controlling abilities for @ $5,000.00 or less.

O’Brian will spend some extra time @ next maintenance visit to review the (3) multi-zone units to ascertain their time for usage. Pro forma report with guesstimates of $$ numbers. Suggests using structural and mechanical engineer Yeaton Associates from Littleon, NH for engineering work as needed.

Mike Schaefer emailed that Bruce Gordon will head up the energy audit.

Knight said Gordon’s students are available. Marc Rosenbaum to stay involved, Steve Beaupre to bring in 7 and 8 grade students. Knight’s eldest daughter to participate via a senior project. CREL has offered equipment for energy audit measurements, such as infra-red units. Potential of putting data on the web for remote usage of data.

Knights to get his daughter and Rosenbaum together.

Stream bank stabilization @ softball field will be initiated by David Grobe. He will look to obtain funds from natural resource conservation funds.

Public Forum is primarily to gauge interest and write down ideas.

Church showed the new digital documents of the school describing floor plan and site information. These will be brought to the forum for visual referencing.

Site plan to be expanded out to the property boundaries via downloading information for mapsonline.com and/or using the tax map at Town Hall and re-scaling.

Next meeting committee to spend time looking at this larger description of the school and the surrounding property to begin to conceptualize how parking, drop-off might be addressed. Locating current and future playing field, showing where the new trail and possible bridge will be located. Looking at the school in a larger context.

Bill Taylor to bring site map with property lines, building location to next meeting.

Knight met with trailblazers about the bridge to get to French’s Ledges.

John Taylor will do wetlands permit, locating the bridge where there are natural “erosion buffers”.

Next meetings             February 24th

March 24th

Meeting adjourned at 8:45 PM.

Respectfully submitted,

Elizabeth Church

Recording Secretary