MINUTES
Facilities Committee Meeting
Plainfield School District
October 28, 2004
The meeting was called to order at 7:00 PM. Present were Committee members Elizabeth Church, Bill Fleming, Mike Higgins, Bill Knight, Bill Taylor and Sue Williams.
The Committee agreed to have Bill Taylor sit as chairperson.
The Committee plans to meet two times per month. Tonight’s meeting is to review a strategic plan.
The Committee would like to receive reports applicable to their work: a Playground Safety Report, an Energy Report, and a report from the Fire Marshall. Also requested: any other applicable information that would influence recommendations, Federal or State requirements, insurance policy restrictions, etc, Member Higgins to request this information from various sources.
The Committee requests that monies be budgeted to put the building’s plan into a digital file (CAD). Member Higgins will contact the Superintendent to gather existing plans and drawings. Member Church will contact a CAD draftsman to get an estimated price.
Chair Taylor suggested the following meetings: with Principal Mellow and Special Education Director Brogden to speak to their needs as relates to facilities; to discuss HVAC (heating, ventilation and cooling systems) efficiency; to discuss replacement/maintenance schedules (carpeting, exterior and interior painting, HVAC).
“Pro Controls Company” representative (Paul) will be asked to come speak about the HVAC system.
Member Higgins to invite Marc Rosenbaum to tour the building and make recommendations concerning energy efficiencies.
Plate glass windows have been crossed off the safety list as sheets have already been replaced.
Chair Taylor had suggestions for six committee topics, to be discussed in the following order:
The Committee plans to report to the board in a year as a tool for the 2006-2007 district budget preparation, providing specifics for any items/issues that would have budget impact.
The committee agreed that certain assumptions have critical impact on the scope of their work: the number of students, the number of staff, whether PES is to continue as a K-8 configured school. Committee to draft a list of “Critical Assumptions” to be included in the interim and final reports.
Member Knight suggested having a January/February public forum to continue the dialogue with interested townspeople. An Action Committee would plan the agenda, and determine what the committee would be ready to present to the public.
The following committee members were each assigned an area to be the ‘point person’:
Knight: HVAC / energy efficiency
Williams: Traffic, parking
Church: Space planning
TBD : Playgrounds, Playing fields
TBD : Learning environment
B. Fleming: Maintenance
Next meetings
Thursday, November 18, 7:00PM
Agenda: Set and Define Schedule
Thursday, December 16, 7:00PM
Tentative date for Public Forum
Saturday, January 22, 2005, 9AM – 12PM